New project: Sub-Project Assistant

The SP Assistant is a tool for the rapid creation of sub-projects. It is available in the project and offer input screens.

The SP Assistant collects basic sub-project data in one screen and then transfers the information to new sub-project records.
Automation functions help to input several deadlines and other information with only one mouse click.
Translators can be selected and translator prices be entered in the SP chart
Trados Studio or Across 5 report files (xml format) can now be imported into the SP chart
Client prices can now be selected from dropdown lists (which gives you more control).

General Usage

Enter SP values into each field one by one, or fill whole columns with defined values by clicking on the column header. (Note: the "Insert Default translator" option will use the FIRST of the default translators for the given client.)
Using the SP Assistant you can create up to ten sub-projects IN ONE GO. As a reference, the newly created SPs will be displayed immediately after creation. Should an entry in the SP Assistant already be existent in one of the already created SPs the respective entry is highlighted in RED.
The SP Assistant is typically used when creating a new project. However, you may use it any time later to add more sub-projects - but not to modify existing sub-projects.


Importing of TM report files (xml)

This feature is being offered for Trados Studio , for MemoQ and for Across report files in xml format.

Note   You can import multiple Trados (!) xml report files belonging to the same project in one go !

In the case of MemoQ and Across this is not necessary since the target languages to a project are all in one report file.


Working process

Start the import by selecting the report files.
TOM then extracts the language(s), creates TM analyses accordingly and writes the language codes into the SP Assistant table. (Requirement: TM specific language codes must be present in the TOM language chart in  Program settings  >Sources >Sources >Languages )
You can now add deadlines, vendors and prices and have TOM create the sub-projects as usual. In this process, TOM will link the previously created TM analyses with the new sub-projects.

Important: Language codes

To allow TOM to identify the target languages contained in the report it is necessary to have the number codes used by Trados, MemoQ and Across entered into the TOM language code table in  >Program settings >Sources >Languages  ! You can either find the codes one by one in the report itself (e.g. look for "lcid=1234") or get them from the Microsoft website:

[Note 1: The codes may not always be identical with those used by Microsoft. To be sure you should get the code directly from the xml report file that you want to import. Over time you will be building up a stock of codes for your most-used languages.]

[Note 2: TM systems use different number codes for different language versions (e.g. PT Portugal <> PT Brazil). If you do not want to differentiate between them you have to type both of them into the code field in TOM, separated by Return].


What if I have imported more than 10 target languages?

No problem. TOM counts the languages that have not yet been written to the SP table and that are still in the import storage fields. When the SP creation chart has been cleared after creating the sub-projects you can have TOM write the next 10 languages into the chart, complete the information, create SPs - and so on.


MemoQ/Across: Subsequent TM import

Other than with SDL Trados reports, MemoQ/Across reports can only be imported through the SP Assistant, since they contain all target languages in one file. If you need to import such report into a project with already existing sub-projects you need to assign the analyses to the existing sub-projects manually.

To do so click into the bordered field in the analyses list and select from the dropdown list of existing target languages.