Program settings - E-mail options / Address format
On this page in Program settings there are three separate configuration areas:
E-mail methods - Sending options
Note The following paragraphs describe the e-mail methods that use an external e-mail client such as MS Outlook or Thunderbird. Since TOM 13.2 another e-mail method (Direct Mail, with html option) has been available which is described here.
TOM enables you to generate complete job-related e-mail messages and transfer them to your standard e-mail client to be dispatched from there. If you use webmail only (GMail etc.) there are restrictions to this option.
There are basically two methods to choose from:
Method 1: allows you to create e-mail with formatted text: to do so check the "Insert from clipboard" option. Drawback: you cannot auto-attach any files! So while sending, you will see an empty mail window (except for signature, if any) into which you can now paste the project text copied into the clipboard by TOM.
Method 2: (Direct method) in MS Outlook, you can create text-only e-mails only. Default signature and layout settings, if any, are lost. You may auto-attach one pdf file from TOM (invoice etc.).
While the newly created e-mail is open / unsent you cannot continue working in TOM.
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Web Mail integration
The function is described here.
Defining templates for address formats
The flexible address formats in TOM enable you to create addresses that can be used in many countries. E.g., the position of Post/ZIP codes in addresses may vary, or the contact person within a company comes first place in anglo-american usage, while in Germany is placed after the company.
2 default templates can be defined as default formats. These can be copied to specific client, translator and contact records with just one mouse click (and can be further modified there if needed).
The formatting is done using placeholders (wildcards): terms starting and ending with "#" represent the respective field value in an address field. These expressions must be 100% matching the TOM internal terms, therefore use the buttons provided to insert the terms into the formatting field.