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TOM offers a complete e-mail application allowing you to not only generate and send e-mail (such as in the standard e-mail feature using an external e-mail client), but to create and dispatch, receive and process the entire e-mail traffic within TOM. You can therefore choose between two ways of handling e-mail traffic in TOM.
The special benefit of TOM Mail is that the entire order-related e-mail communication can be dynamically integrated into the other business processes, which, on the one hand, helps to automate many processes, and on the other, improves job documentation a great deal.
TOM Mail basically functions like most other e-mail programs. It allows you:
Some basic considerations and possible configurations
The ideal configuration depends on, firstly, whether it is used in a network or single user environment and, secondly, whether the sending and receiving processes are managed on a separate computer or workstation.
One should consider that while sending and receiving e-mail, and even while simply scanning mail accounts for messages to download, no other action can be taken in TOM.
Especially sending large files (with upload speed considerably lower than download speed) implies substantial delays if TOM Mail is used on a normal workstation. Possible alternatives are described below.
As an example, when DSL broadband is used, scanning four mail accounts - no downloads - will take about 6 seconds. Therefore, TOM offers the option of marking important accounts as "Priority". When triggering the "Get mail" command you have the option (pressing Shift key) to scan only priority accounts, or else (just mouse click) to scan ALL active accounts.
Also, in multi-user mode, where each user may have his or her own account, the scanning of mail accounts can be limited to only one's own mail account by assigning a certain user to it.
Priority e-mail accounts
Accounts with 'Priority' will be scanned normally, i.e. by clicking on the "Get Mail" button or through the automatic mail pickup. Accounts without this option activated require the SHIFT key pressed while clicking the "Get mail" button.
Also, in multi-user operation, note that TOM picks up mail only from such accounts that the current user has been assigned to.
In a TOM network there are different possible configurations:
Again, all these considerations are relevant only in case regular large downloads and/or uploads on individual workstations do turn out to be unacceptable delays in working with TOM.