Managing job folders and files

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The files & folders management feature in TOM greatly facilitates the creation of folders required for systematic filing, as well as the handling of job related files.

The job folder can be opened from anywhere in the job or from the job list, giving quick access to relevant files.
The job folder is used it as a starting point when selecting files for word/character counting, or when importing TM analysis reports, or when attaching files to an e-mail message. This makes lengthy file searching obsolete.
The root path for job folders in TOM is set in User Settings: Jobs. Client folders are created within the root folder. Job folders are created within a client folder.

 

Basic folder creation (fast method for simple jobs):

Job folders are usually created while inputting data in a new job. However, it can also be created later from within the single-job view.

Go to User Settings - Jobs to activate an option whereby a job folder or even a complete folder structure is created automatically each time a new job is generated.

 

Folder tree creation

In Job input screen you can create 2-level folder trees with 'Task Folders' that will be automatically created within the job folder.

To do so click the button showing a folder tree (tooltop: Create folder including sub-folders.)
To define the default folder structure go to User Settings/Jobs.
 

Options

You can de-activate specific task folders if not needed in order not to let your folder tree get more complex than necessary.
You have the additional option to create job item folders (function in the job item window) in each of the selected task folders. By default all task folders are selected for this function. (Again, deactivated task folders will be skipped.)