TM Job: create, import, calculate price, margin & amount saved

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Creating a new TM Job

TM jobs in TOM are related to jobs/offers, and to be more exact, to individual job items within these.

TM jobs are generally created from within a job item or offer item.(click tradosTM )

 
Importing the TM analysis

After creating a TM job in TOM you will find client name and details, language pair and base price readily inserted in the job. The next step is the data import from your TM system. The following file formats can be imported:

oTrados 2007 (old format) and MemoQ both generate csv reporting files
oTrados Studio (various versions) and Across generate xml reporting files.

 

Procedure

Click in the TM calculation window.
Choose between two basic formats to import (see above)
Set the options (only Trados Studio)
Select the csv or xml file.

The import result (including prices) is immediately displayed in a chart (to open the popup click ).

 

 

Further processing of import results in TOM

Option: Calculate price by lines (instead of words)

TOM offers the option of converting the results into a Price by line scheme. This option can be preset in a client's profile. In order to calculate line prices three figures are required:

1.average no. of characters in a word (TOM extracts this value from the Trados log file)
2.number of characters per line (as per client profile)
3.extension factor (default = 1). Relevant in case you charge by the target language but in fact the analysis is based on the source language, which may be considerably different from the target language.

 

Option: Calculation as per 'weighted words' method

This method will re-calculate the number of words found in each match category rather than change the basic price according to the percentage given.  Of course, the total price will be identical in both methods, leaving aside minor rounding differences.

There are at least two benefits in this:

1. You can keep using a fixed word price on your client invoices. This is in a way simple and straightforward to understand even for non-experts.

2. You get an adequate picture of how big the job actually is: Just think of a job with 10,000 words out of which 9,000 are a Context Match. The number 10,000 gives a false picture of the job volume. Weighted words, on the contrary might be just 1,000 (depending on percentages assigned).

 

Some general notes:

The total number of weighted words is generally calculated automatically in the background; the value is displayed beneath the TM analysis.
Since the weighted number of words is a significant indicator of the job volume the value is automatically copied to the job item in the function. In the related job item, this value is stored in a separate field so that it can be evaluated side by side with the general number of units field used, e.g., in invoices.
It can then also be summarized to get valid figures of work done ("words translated") e.g. over any period, or in any particular target language.
Provided the option Calculate weighted words  has been activated the number of weighted words will be copied to general number of units field in the job item (to appear on the invoice).

 

 

Refreshing prices, margin and savings

If you need to refresh the calculation after changing any of the parameters click refresh_blu to recalculate prices etc.

 

Copy total price to related job item

The simplest way to process the analysis result is to copy the total price to the related job item by clicking on . The figure is used as 'unit price' in the job item (with 'quantity' automatically set to '1'). As an additional information you could set the 'invoice basis' field to "as per TM analysis" (or similar).

 

Printing the analysis

see Reporting options